From jmfarmer@students.wisc.edu Fri Sep 25 13:33:03 1998 Date: Wed, 16 Sep 1998 09:54:28 -0500 From: "J. Michael Farmer" To: alap@macc.wisc.edu, rjcutter@facstaff.wisc.edu, yandell@cs.wisc.edu, cnkierga@facstaff.wisc.edu Subject: Notes from 9/15 ETD meeting Brian, Joe, Cleo, and Lou, Here are my notes from yesterday's meeting. As usual, feel free to revise, edit, etc. Mike ETD Committee Meeting 15 September 1998 Present: Cleo Kiergaard-Sorenson, Mike Farmer, Millard Susman, Joe Cutter, Brian Yandell, Chuck DeMets, Jordan Lee, Lou Pitschmann, Bill Heiss, Peter Gorman, Dieter Zeppenfeld Absent: Nolan Pope, Maggie Brandenberg, Chere Gibson, Henry Cutbert, Jeanne Boston, Lee Blasius 1. Introductions New members: Chuck DeMets, Jordan Lee Leaving: Susan Cook On Leave: Toni Simo 2. Minutes Minutes from 30 June 1998 meeting will be distributed electronically for ratification 3. Meeting time for Fall 2nd or 4th Wednesday. 10:30-12:00 Will email the committee to confirm. 4. News & Updates 30 June 1998 Meeting Review * Copyright issues: 1. If thesis consists of pre-published material, is it a violation of copyright to publish it electronically? 2. If a thesis is published electronically, can it be republished? * Library wants to push forward with electronic dissertations * Dissertations treated legally different from articles * Voluntary system to implement electronic dissertations * Paper document will be "official" document during pilot period * No drastic changes between paper and electronic documents * No Access Option for electronic documents during pilot period Q: Peter: Levels of access must be clear and determined now so they can be built into the workflow system. Q: Lou: Does "no access" mean no off-campus access? "No Access" materials could be made accessable after pilot period. * Should pilot period electronic dissertations be purged from system after pilot period is over? If so, it would discourage students from participating now. Add boilerplate text to front of dissertation stating that the thesis was published in both paper and electronic formats. Note it was from the pilot period. Should we contact major journals in our fields regarding their views on electronic publication of dissertations? Brian has a collection of articles on e-dissertations, journals, etc. Ancillary materials may still be held by departments (i.e., collections, data sets, samples, etc.) Library will hold HTML, PDF, SGML materials. Voluntary Pilot Period: Need to identify students for fall. 3-5 internet savy students. Send nominations to Brian for screening. Need funding to train the trainers. Library will provide staffing through pilot period. Workflow: Workflow software is currently being rewritten to meet our needs. Expecting a 1 January 1999 rollout. Fall submissions will be handled by hand. Need to clarify access options now. Need to test dummy submissions, set submission fields. Peter will bring form to next meeting. Working Groups: Workflow Guidelines: Dieter, Peter, 3 Ds: Millard Dissertation Guide: Bill Risks & Benefits: Brian, Henry, Jordan Upcoming Meetings: with Divisional Deans Technical demos With Grad School Exec. Committee Informational meeting Brian and Joe to meet with Ginger for updates Should we send a general information bulletin to grad students? Not yet. Library is adding links to other electronic dissertations sites on the Electronic Library homepage. ____________________________________________________ J. Michael Farmer, U of Wisconsin-Madison Ph.D. Candidate, Dept. of East Asian Lang & Lit http://sit.wisc.edu/~jmfarmer